Privacy and Cookie Policy
This notice explains what personal data (information) we hold about you, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.
Who Are We?
Children's house Montessori collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as 'controller' of that personal information for the purposes of those laws.
Our Data Protection Officer is Randa William. You can contact Randa on 07940 885 318 or via email.
The Personal Information We Collect and Use
Information collected by us:
In the course of providing education we collect the following personal information when you provide it to us:
- Personal information (such as name and contact details, unique pupil number, language, nationality, country of birth, and free school meal eligibility).
- Special category characteristics:
- Ethnicity
- Special educational needs (SEN) information
- Relevant medical information.
- Attendance information (such as sessions attended, number of absences and absence reasons).
- National curriculum assessment results.
We also obtain personal information from the following sources as follows:
- Personal information, special category information, assessment results and SEN information from schools that you previously attended.
- Service support and involvement information from KCC teams working to improve outcomes for children and young people (such as SEND, Early Help, Free School Meals, Admissions).
Google Adsense
For adverising purposes personal information is obtained as follows:
We use Google Adsense to advertise on Google and it's partner websites. Data is collected through Google Adsense, where advertisements are served through Google search or where advertisments are displayed on other websites. This includes which ad was served, your interactions with the ads, and the URLs where the ads are served from, user IP addresses, browsing histories, website preferences, device location and device preferences.
Our ad partners will collect data for ad personalisation and cookies may be used for personalised and non-personalised advertising. You can read Google's Privacy & Terms page which provides information on managing what information is collected and how to opt out of collection.
Please see our Cookie Policy for more details.
How We Use Your Personal Information
We use your personal information to:
- Support pupil learning.
- Monitor and report on pupil progress.
- Moderate teacher assessment judgements.
- Provide appropriate pastoral care and support services.
- Assess the quality of our services.
- Comply with the law regarding data sharing.
- Support you to decide what to do after you leave school.
- Support or improve educational provision.
- Ensure no children are missing education.
- Support children at risk of permanent exclusion.
- Support the primary, secondary and in-year admissions process.
- Safeguard children and young people.
- Improve the education and services we provide.
We also use your personal information to:
- Contact you with regards to your interest in Children's House Montessori when you email or call us.
- Provide you with relevant information regarding your query.
How Long Your Personal Data Will Be Kept
We will hold your personal information securely and retain it from the child/young person's date of birth until they reach the age of 25, after which the information is archived or securely destroyed.
Data collected for marketing purposes will be held only for as long as we have your consent.
Reasons We Can Collect and Use Your Personal Information
We collect and use pupil information under section 537A of the Education Act 1996, section 83 of the Children Act 1989, and to carry out tasks in the public interest. If we need to collect special category (sensitive) personal information, we rely upon reasons of substantial public interest (equality of opportunity or treatment).
Any communication that you send to us whether that be through email, text, social media messaging, social media posting or any other communication that you send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to establish, pursue or defend legal claims.
We process data about your preferences in receiving marketing from us and our third parties and your communication preferences. Our lawful ground for this processing is our legitimate interests which in this case are to study how customers use our products/services, to develop them, to grow our business and to decide our marketing strategy.
If there is processing or sharing that relies on your consent, we will make this clear to you and ensure we seek your consent.
Who We Share Your Personal Information With
- Department for Education (DfE) (statutory for school funding and educational attainment policy and monitoring) and other government agencies and local authorities as required (e.g. to resolve funding queries).
- Kent County Council teams working to improve outcomes for children and young people.
- Commissioned providers of local authority services (such as education services).
- Schools or colleges that you attend after leaving us.
- Local forums with schools and KCC representatives which support in-year fair access processes and support managed moves between schools.
- Local multi-agency forums which provide SEND advice, support and guidance (such as Local Inclusion Forum Team (LIFT)).
- Partner organisations signed up to the Kent & Medway Information Sharing Agreement, where necessary, which may include Police, school nurses, doctors and mental health workers and Kent Community Health NHS Foundation Trust.
- Schools in our local collaboration, to enable the moderation of pupil assessment outcomes, to support collaborative working through joint analysis, and ensure children continue to receive appropriate education provision.
- When you click on a Google Adsense ad, served through Google search or where advertisments are displayed on other websites, data is collected by Google as outlined in the information collected by us section.
- We will share personal information with law enforcement or other authorities if required by applicable law.
The National Pupil Database (NPD)
The NPD is owned and managed by the DfE and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the DfE. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years' census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
The DfE may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
- Conducting research or analysis.
- Producing statistics.
- Providing information, advice or guidance.
The DfE has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
- Who is requesting the data.
- The purpose for which it is required.
- The level and sensitivity of data requested: and
- The arrangements in place to store and handle the data.
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
Your Rights
Under the GDPR you have rights which you can exercise free of charge which allow you to:
- Know what we are doing with your information and why we are doing it.
- Ask to see what information we hold about you (Subject Access Requests).
- Ask us to correct any mistakes in the information we hold about you.
- Object to direct marketing.
- Make a complaint to the Information Commissioners Office.
- Withdraw consent (if applicable).
Depending on our reason for using your information you may also be entitled to:
- Ask us to delete information we hold about you.
- Have your information transferred electronically to yourself or to another organisation.
- Object to decisions being made that significantly affect you.
- Object to how we are using your information.
- Stop us using your information in certain ways.
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note: your request may delay or prevent us delivering a service to you.
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioners Office (ICO) on individuals' rights under the General Data Protection Regulation.
If you would like to exercise a right, please contact Randa William.
Keeping Your Personal Information Secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Who To Contact and Where To Go For Further Information
Please contact Randa William to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
For more information about services for children and young people, please go to: www.kent.gov.uk/education-and-children or the KCC website at www.kent.gov.uk.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 03031 231113.
For further information visit https://www.kent.gov.uk/about-the-council/about-the-website/privacy-statement.
For further information about how the Department for Education uses your information:
- To find out more about the pupil information we share with the DfE, for the purpose of data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
- For more information about the DfE's data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data.
- For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received.
- To contact DfE: https://www.gov.uk/contact-dfe.
For information on Google Adsense you can read Google's Privacy & Terms page which provides information on managing what information is collected and how to opt out of collection.
Cookie Policy
What are Cookies?
This Cookie Policy explains what cookies are, how we use them, the types of cookies we use (i.e., the information we collect using cookies and how that information is used), and how to manage your cookie settings.
Cookies are small text files used to store small pieces of information. They are stored on your device when a website loads in your browser. These cookies help ensure that the website functions properly, enhance security, provide a better user experience, and analyse performance to identify what works and where improvements are needed.
How Do We Use Cookies?
Like most online services, our website uses both first-party and third-party cookies for various purposes. First-party cookies are primarily necessary for the website to function properly and do not collect any personally identifiable data.
The third-party cookies used on our website primarily help us understand how the website performs, track how you interact with it, keep our services secure, deliver relevant advertisements, and enhance your overall user experience while improving the speed of your future interactions with our website.
Types of Cookies We Use
Necessary
Necessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data.
| Cookie | Duration | Description |
|---|---|---|
| cookieyes-* | 1 year | CookieYes sets this cookie for consent solution management. |
| VISITOR_PRIVACY_METADATA | 6 months | YouTube sets this cookie to store the user's cookie consent state for the current domain. |
Functional
Functional cookies help perform certain functionalities like sharing the content of the website on social media platforms, collecting feedback, and other third-party features.
| Cookie | Duration | Description |
|---|---|---|
| VISITOR_INFO1_LIVE | 6 months | A cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface. |
| ytidb::LAST_RESULT_ENTRY_KEY | Never Expires | The cookie ytidb::LAST_RESULT_ENTRY_KEY is used by YouTube to store the last search result entry that was clicked by the user. This information is used to improve the user experience by providing more relevant search results in the future. |
Analytics
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.
| Cookie | Duration | Description |
|---|---|---|
| YSC | Session | YSC cookie is set by Youtube and is used to track the views of embedded videos on Youtube pages. |
Advertisement
Advertisement cookies are used to provide visitors with customized advertisements based on the pages you visited previously and to analyze the effectiveness of the ad campaigns.
| Cookie | Duration | Description |
|---|---|---|
| __Secure-YNID | 6 months | YouTube cookie used to protect user security and prevent fraud, especially during the login process. |
| __Secure-ROLLOUT_TOKEN | 6 months | YouTube sets this cookie to manage feature rollout and experimentation. It helps Google control which new features or interface changes are shown to users as part of testing and staged rollouts, ensuring consistent experience for a given user during an experiment. | __Secure-YEC | Past | A security and preference cookie set by YouTube. It stores your specific video player preferences (like autoplay and video quality) for embedded content and helps Google detect fraudulent bot traffic while ensuring secure user sessions. |
Google Adsense
We use Google Adsense to advertise on Google and it's partner websites. Our ad partners will collect data for ad personalisation and cookies may be used for personalised and non-personalised advertising. You can read Google's Privacy & Terms page which provides information on managing what information is collected and how to opt out of collection.
Manage Cookie Preferences
You can modify your cookie settings anytime by clicking the 'Consent Preferences' button at the bottom of your screen. This will allow you to revisit the cookie consent banner and update your preferences or withdraw your consent immediately.
Additionally, different browsers offer various methods to block and delete cookies used by websites. You can adjust your browser settings to block or delete cookies. Below are links to support documents on how to manage and delete cookies in major web browsers.
Chrome: https://support.google.com/accounts/answer/32050
Safari: https://support.apple.com/en-in/guide/safari/sfri11471/mac
Internet Explorer: https://support.microsoft.com/en-us/topic/how-to-delete-cookie-files-in-internet-explorer-bca9446f-d873-78de-77ba-d42645fa52fc
If you are using a different web browser, please refer to its official support documentation.
Please see our Privacy Policy for more details on what personal data (information) we hold about you, how we collect, how we use and may share information about you.
